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Employee Document Expiry Reminder
by TechnoVision · Odoo App
Nobody should be surprised by an expiry date.
A work visa expires and the employee cannot legally be at work on Monday. None of these are surprises - the dates were known years in advance. What was missing was something that watched them and spoke up in time.
One-off licence per Odoo instance. The store bills in its own base currency, so checkout may differ by a few cents. That is the add-on price. Installation and support are optional and priced separately.
- Odoo 18 & 19
- Community & Enterprise
- Multi-company
- Version 18.0.1.0.4 · 2026-09-11
Security Center
Live82
Score
1.2k
Events / 24h
3
Alerts
Export volume · 14 days
Unusual export detected
res.partner · 4,812 rows · outside business hours
Illustrative UI. Product screenshots to be dropped into this frame.
What it does
Every expiry date, before it becomes an incident
Lead times per type
A visa renewal takes three months and a first-aid certificate takes a fortnight, so each document type carries its own reminder thresholds.
Two reminders, neither repeating
One at the first threshold, one closer to the date. Nothing nags.
Activities, not just email
Each reminder schedules an Odoo activity for the responsible person, so it lands in their to-do list. Email is optional.
Renewal resets the cycle
Renewing a document clears the reminder flags, so the next expiry is chased properly rather than silently skipped.
Employee banner
A warning on the employee form when a document has expired or is about to.
Missing, not just expired
Mandatory types carry a Missing count that drills down to employees who hold no such document at all.
Document detail stays private
Record rules keep passport and licence numbers away from the whole staff, and the module is multi-company aware.
Eight types out of the box
Passport, work visa, national ID, employment contract, driving licence, professional and medical certificates, and qualifications - each with sensible lead times, all editable.
Pricing & Services
Three things you can pay for. Only the first one is required.
The add-on licence is the product. Installation and a support plan are separate, optional, and neither is added to anything unless you choose it. The licence is bought into your own account, so you own it outright whether or not you ever buy a service from us.
Add-on License
RequiredThe module, bought from the Odoo Apps Store into your own account.
$25
one-off, per Odoo instance · paid to the Odoo Apps Store
Buy Add-onIncludes
- The module itself, for one Odoo instance, with no user limit and no expiry
- Every 18.0 release of the module, including security fixes
- The module documentation, in the module and on this site
- Defect fixes and help with configuration, at no extra cost and with no support plan required
Not included
- Installation on your instance, and configuration against your data
- Changes to the module for your own requirements
- Migration of the module or your data to another Odoo series
- Work on your Odoo, your server, your network, or on other vendors’ modules
Installation & Configuration
OptionalDocument types and lead times, then it runs.
$149
one-off · paid to TechnoVision
Add InstallationIncludes
- Remote installation on your instance
- Initial configuration of the module settings
- Compatibility verification against your Odoo version and edition
- Basic testing that the main screens work on your data
- 30 days of support after handover
Not included
- Changes to the module’s behaviour for your own requirements
- Data import, data cleaning or historical back-fill
- Training sessions beyond the handover walk-through
- Work on your Odoo, your server or other vendors’ modules
Support Plan
OptionalTwelve months of updates and help with the module, on top of what every licence already includes.
$90
per 12 months · paid to TechnoVision
Choose SupportIncludes
- Twelve months of module updates, including security fixes
- Configuration support by email
- Priority handling: your ticket is looked at before unpaid enquiries
- Help reproducing and reporting a defect, and a fix or a workaround
Not included
- Your Odoo, your server, your network, your backups, or other vendors’ modules
- Custom development or changes to how the module behaves
- Migration to another Odoo series — 18.0 to 19.0 is a project, not a ticket
- On-site attendance, and work outside the hours below
- Anything an external vendor charges for
What is included with every licence, at no extra cost
A support plan adds to what you already have. It never replaces it: defect fixes and help with the module stay free for every licence holder, plan or no plan.
- Defect fixes, at no charge, for the life of the 18.0 series
- Help when the module does not behave as its description says it does
- Answers to configuration questions about the module itself
- Security fixes, released to everyone whether or not they hold a support plan
Support plan terms, as numbers rather than adjectives
- Up to 10 support requests in the twelve months
- Up to 4 hours of remote assistance in total
- One Odoo minor-version upgrade of the module, within the same series
- Response within 2 business days, Sunday to Thursday, Cairo time
- Covers the module. It does not cover your Odoo, your server, your network, or work on other modules.
- The plan runs for 12 months from the day it starts and then stops. It renews only if you ask us to renew it — nothing renews automatically and no card is stored.
Supported: Odoo 18 and 19, Community and Enterprise. Licensed per Odoo instance, with no user limit and no expiry. Prices exclude any tax that applies where you are, and we tell you before you pay if any is due.
Demo
0:16 of the real thing
Recorded from a running Odoo 18 with real records. No slides, no mock-ups, and nothing sped up.
Screenshots
Product gallery
4 captures of the shipped product: expiring and expired, all documents, document types, board view.
Expiring and expired
All documents
Document types
Board view
How it works
Installed in minutes, useful the same day
- 1
Install the app
Depends on hr and mail only, both standard. No external Python packages, no outbound calls.
- 2
Review the document types
Eight ship configured. Adjust the lead times to your renewal realities and add your own types.
- 3
Record documents
Against each employee, with expiry dates and a responsible person.
- 4
Let the reminders run
Activities appear in the right to-do list ahead of each threshold, and the Missing report shows who has nothing on file.
FAQ
Questions we get asked
Eight document types with lead times - passport at 180 and 90 days, work visa at 90 and 30, driving licence at 45 and 14, and so on. Useful from the moment it is installed.
No. Access is governed by record rules rather than left open to every HR reader.
No. Two reminders per document, neither repeating, and both reset when the document is renewed.
Yes. Mark a type mandatory and its Missing count lists the employees who hold none - the case a pure expiry report cannot see.
The module itself, for one Odoo instance, with no user limit and no expiry; every 18.0 release of the module, including security fixes; the module documentation, in the module and on this site; and defect fixes and help with configuration, at no extra cost and with no support plan required. It is a one-off licence for one Odoo instance, with no user limit and no expiry. It does not include installation on your instance, and configuration against your data; changes to the module for your own requirements; migration of the module or your data to another Odoo series; and work on your Odoo, your server, your network, or on other vendors’ modules.
No, and it is not hidden in the price either. Installation and configuration is a separate, optional service at $149 one-off. It covers remote installation on your instance; initial configuration of the module settings; and compatibility verification against your Odoo version and edition. If you or your partner install Odoo modules already, buy the licence on its own and skip it — most buyers of a module this size do.
Odoo 18 and 19, on Community and Enterprise. We do not claim a series until there is a branch for it, its tests pass on that series, and somebody has run it there — so the list on this page is what is actually supported rather than what is planned.
Twelve months of module updates, including security fixes; configuration support by email; priority handling: your ticket is looked at before unpaid enquiries; and help reproducing and reporting a defect, and a fix or a workaround. It runs for twelve months at $90 and is bounded by stated limits rather than by the word "reasonable": Up to 10 support requests in the twelve months; up to 4 hours of remote assistance in total; one Odoo minor-version upgrade of the module, within the same series; response within 2 business days, Sunday to Thursday, Cairo time; and covers the module. It does not cover your Odoo, your server, your network, or work on other modules.. The plan runs for 12 months from the day it starts and then stops. It renews only if you ask us to renew it — nothing renews automatically and no card is stored. It does not cover your Odoo, your server, your network, your backups, or other vendors’ modules; custom development or changes to how the module behaves; migration to another Odoo series — 18.0 to 19.0 is a project, not a ticket; on-site attendance, and work outside the hours below; and anything an external vendor charges for.
No, and this is the line worth being clear about. Defect fixes, at no charge, for the life of the 18.0 series; help when the module does not behave as its description says it does; answers to configuration questions about the module itself; and security fixes, released to everyone whether or not they hold a support plan — all of that comes with the licence, for every buyer, at no extra cost and whether or not a plan is ever bought. A paid plan adds updates, priority over unpaid enquiries and an allowance of assistance hours on top. It never takes anything away.
No, in any of the three options. A change to how a module behaves, a migration between Odoo series, and connecting a system we do not publish a connector for are each their own piece of work, quoted on their own. They are listed as exclusions on the cards rather than left to be discovered: they are the three things buyers most often assume are covered.
Use the buttons in the Pricing & Services section above. Both have a price, so the button takes you to a short form, shows you the total and what it covers before you commit, and creates a numbered order we reply to. No card details are taken on this site, and nothing is added to anything unless you choose it.
Get Employee Document Expiry Reminder
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